Constitution and Bylaws

ACADEMY OF INTERNATIONAL BUSINESS

SOUTHEAST USA CHAPTER

CONSTITUTION

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ARTICLE I – NAME AND OFFICE

The organization shall be designated as the Academy of International Business Southeast USA Chapter, or AIB-SE. The organization is a regional chapter of the Academy of International Business.

The offices of the AIB-SE shall be located at the address of the AIB-SE Chapter Chair or at such other place as may be designated by the AIB-SE Chapter Chair.

 

ARTICLE II – MISSION AND OBJECTIVES

The mission of the AIB-SE is to foster education and to advance professional standards in the field of international business within the Southeastern United States.

The objectives of the AIB-SE are:

  1. to facilitate the exchange of information and ideas among educators and between business and academic fields;
  2. to encourage and assist research activities which advance knowledge of international business operations and increase the available body of teaching materials;
  3. to cooperate whenever possible with government, business and academic organizations for the furtherance of these basic objectives. However, to avoid the compromise of the intellectual integrity of its members, the AIB-SE shall not adopt a partisan position on any matter involving particularistic interests (either private or public);
  4. in general, to support the activities of the parent organization, the Academy of International Business; and in particular, to increase the membership of that Academy.

The AIB-SE shall not solicit or accept the moral, financial, technical or informational support of other organizations and individuals unless the latter’s objectives are completely non-partisan with respect to the issues and projects involved in the joint or sponsored activity.

 

ARTICLE III – MEMBERSHIP

Membership shall be open to those individuals actively engaged in the performance or administration of teaching or research related to international business, who have demonstrated interest and capacity in furthering the objectives of the organization. The organization may have different classes of membership, both for individuals and for other entities, as specified in the Bylaws.

All members-in-good-standing of the Academy of International Business (AIB) who reside and/or work within the Southeastern United States (Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, Puerto Rico, South Carolina, Tennessee, and the Virgin Islands) are members of the AIB-SE.

Also, all members-in-good-standing of the Academy of International Business (AIB) who reside outside the aforementioned region but select to become affiliated with the Southeast USA Chapter shall be members of the AIB-SE.

Members of the AIB-SE are subject to the Constitution and Bylaws of the parent organization (AIB). There shall be no separate levy of membership dues for chapter membership in the AIB-SE. All elected officers of the AIB-SE must be AIB members-in-good-standing, whose primary affiliation is within the Southeast USA Chapter.

In addition, honorary membership in the AIB-SE will be made available in special cases such as plenary speakers at the annual meetings. Persons will be nominated for such honorary membership by the Chapter Executive Board.

 

ARTICLE IV – MEETINGS

An annual meeting of the AIB-SE shall be held at such time and place as determined by the Chapter Executive Board.

 

ARTICLE V – GOVERNMENT

The government of the AIB-SE will be vested in an executive board comprised of six elected officers.  The manner of the election or appointment of the officers and their duties will be as provided in the Bylaws.

 

ARTICLE VI – PUBLICATIONS

The AIB-SE shall issue publications for its members. Among them, a journal will contain articles of high scholarly quality and such other materials as is determined to be useful to the membership. All basic policy decisions as to content and manner of publication shall be decided by the Executive Board. The Executive Board shall select Editor(s)-in-Chief who will be responsible for the regular management of the journal(s).

 

ARTICLE VII – FELLOWS

The AIB-SE recognizes the establishment of a separate but internal and integral organization known as the “Fellows of the Academy of International Business Southeast USA” The purpose of the Fellows is to recognize outstanding contributions to the AIB Southeast USA Chapter or to the international business community and to provide a forum for discussion among its members. The Fellows shall draft their own constitution and bylaws and elect their own officers as well as additional members in accordance with those documents.

 

ARTICLE VIII – TRADEMARKS, COPYRIGHTS AND LOGOS

The registered or unregistered names, publications, titles, trade and service marks, logos, designs and other identifications of the AIB-SE shall be owned by the AIB-SE and shall inure only to the AIB-SE’s benefit. Their use by any other organization is prohibited, unless specifically authorized in writing by the Executive Board of the AIB-SE.

Any AIB-SE member knowingly using the AIB-SE name, logos or marks for a prohibited purpose shall be expelled from the organization and may be reinstated only after two (2) years, upon favorable response by the Executive Board of the AIB-SE to a written petition from the individual expelled.

 

ARTICLE IX – AMENDMENT OF THE CONSTITUTION

Proposals to amend the Constitution will be communicated to the voting membership when endorsed in writing by at least 10 percent of the voting members or 35 members, whichever is larger, or endorsed by a majority of the members in attendance at the Annual Meeting, or endorsed by a majority of the Executive Board.

Amendment to this Constitution shall be adopted upon a two-thirds majority of the votes cast by the membership in response to a ballot, communicated either electronically or by mail. Membership shall be judged to include the members in good standing 60 days prior to the date of the communication of the ballot. However, no amendments will be considered adopted unless 10 percent of the voting members of the AIB-SE have voted.

 

 

ACADEMY OF INTERNATIONAL BUSINESS

SOUTHEAST USA CHAPTER

BY-LAWS

 

ARTICLE I.  MEMBERSHIP

Section 1.  Membership Application and Admission

  1. Membership shall be open to those individuals actively engaged in the performance or administration of teaching or research related to international business who have demonstrated interest and capacity in furthering the objectives of the organization.
  2. Members of the Academy of International Business who select the AIB-SE as their chapter of primary affiliation may affiliate with other regional Chapters of the Academy, but they may vote in only one Chapter in any year.
  3. Applications for membership shall be submitted to the AIB Secretariat for processing.

 

Section 2.  Classes

  1. The Executive Board, at its discretion, may create classes of membership or make exceptions as it deems appropriate. In addition, honorary memberships may be made in special cases. Persons shall be elected to such membership by a majority vote of the Executive Board.

 

Section 3.  Terms and Conditions of Membership

  1. Membership may be withdrawn upon request.
  2. Membership may not be transferred.
  3. Membership privileges without payment of dues will be granted only by specific authority of the Executive Board and only in unusual circumstances.
  4. A delinquency of more than 90 days cancels membership rights and privileges.

ARTICLE II.  MEETINGS

Section 1.  Business Meetings

The place of each business meeting shall be announced at least 30 days prior to the meeting date.

 

Section 2.  Special Meetings

Special meetings in addition to the annual business meeting provided for in the constitution may be called by the Chapter Executive Board. Notice of the time, place, and agenda of such special meetings shall be given to the members by mail or electronically at least 30 days prior to the meeting date.

 

ARTICLE III.  EXECUTIVE BOARD

Section 1.  General Powers

The AIB-SE, its business and its affairs are governed by an Executive Board.

 

Section 2.  Number of Board Members

The Executive Board shall consist of six voting members and those ex-officio, non-voting members designated by the Board.

There are six voting members of the Executive Board

  1. Immediate Past Chair
  2. Chapter Chair
  3. Chapter Vice-Chair / Conference Chair
  4. Program Chair
  5. Membership Director, and
  6. Treasurer.

There are also non-voting members of the executive board.  The non-voting members include:

  1. IBRTP Executive Editor
  2. Vice-Chair Administration(s) as designated by the Board
  3. Ex-officio, non-voting member(s) include members designated by the Board to be ex-officio.

 

Section 3.  Terms

  1. A new term of office for the Executive Board shall start 30 days after the annual business meeting.
  2. A Program Chair shall be elected each year and progress automatically in year two (2) to Vice-Chair / Conference Chair, in year three (3) to Chapter Chair and in year (4) to Immediate Past Chair.
  3. A Membership Director shall be elected every year.
  4. A Treasurer shall be elected every year.
  5. Vice-Chair of Administration(s) shall be appointed by the Executive Board.
  6. By resolution of the Executive Board expenses may be allowed for attendance at each regular or special meeting of the Board.

 

Section 4.  Nomination

  1. The Nominating Committee shall be comprised of the Chapter Chair, the Vice-Chair, and the Program Chair and be chaired by the one whose term of office was the earliest amongst them.
  2. The Nominating Committee shall solicit nominations for any open position from members through one or more forms of communication.
  3. The ballot shall have at least one (1) name for the position of Program Chair and at least one (1) name for any other open position based on the professional and scholarly standings of the candidates.
  4. The ballot will allow for write-in votes for all positions.
  5. If the Nominating Committee receives signed nominations for one or more persons willing to serve in a particular position on the Executive Board, the name of the person receiving the highest number of signed nominations must be placed on the electoral ballot, provided the nominee has received signed nominations in excess of two (2) percent of the membership or 50 nominations, whichever is greater.

 

Section 5.  Voting

  1. The membership at large shall elect officers by a majority of the votes cast in response to ballots, communicated either by mail or electronically. Ballots shall be communicated approximately three (3) months prior to the start of the Board’s next full term. The deadline for the return receipt of the ballots shall be 45 days after the date of their communication to members.
  2. Candidates receiving the largest number of votes out of the votes cast for a particular office shall be deemed elected. In the event of a tie, the Executive Board will decide the winner.

 

Section 6.  Resignation

Any Board member may resign at any time by giving written notice to the Chapter Chair.  Such resignation shall take effect at the time specified therein or, if no time is specified, at the time of acceptance as determined by the Chapter Chair or the Executive Board.

 

Section 7.  Removal

A two-thirds vote of the number of the Board members established by these Bylaws shall be required to remove a Board member from office prior to the expiration of the term for which that member has been elected. In addition, two (2) percent of the membership or 50 members, whichever is greater, may petition the Executive Board to remove any member of the Board. The petition shall be voted upon by the Board.

 

Section 8.  Vacancies

Any vacancy occurring on the Executive Board caused by death, resignation or otherwise may be filled for the remainder of the unfinished term at the next meeting of the Executive Board through a vote of a majority of the remaining members of the Board. The Chapter Chair or Acting Chapter Chair shall have two votes in case of a tied ballot.

 

Section 9.  Meetings

  1. Regular meetings of the Executive Board shall be held two (2) times a year, at such place and hour as may be determined by the Executive Board.
  2. Special meetings of the Executive Board may be called by the Chapter Chair or by a simple majority of Executive Board members then in office.

 

Section 10. Quorum

A majority of the voting members of the Board shall constitute a quorum at official Board meetings.

 

Section 11. Action Taken without Formal Meeting

The Executive Board may take any action in the absence of a meeting which it could take at such a meeting by obtaining the written approval of all the Board members. Any action so approved has the same effect as if taken at a meeting of the Executive Board.

 

ARTICLE IV.  DUTIES OF CHAPTER OFFICERS

Section 1.  Chapter Chair

  1. The Chair shall preside at all meetings of the AIB-SE.
  2. The Chair shall appoint and instruct all committees.
  3. The Chair shall be responsible for administrative direction of the Chapter, supervising the functions of the other offices.
  4. The Chair must submit, through the Academy of International Business Vice President Administration, an annual budget for the Academy of International Business Executive Board approval, no later than three weeks prior to the Academy of International Business Annual Meeting. The budget should preferably include an anticipated surplus.
  5. The Chair must submit a written annual report of the chapter’s activities to the AIB Executive Secretary, no later than three weeks prior to the AIB Annual Meeting.
  6. The Chair, or their duly elected representative, shall serve as the AIB-SE representative on the Chapter Coordination Committee of the Academy of International Business.

 

Section 2.  Vice-Chair / Conference Chair

  1. The Vice-Chair shall assist the Chair with all responsibilities.
  2. In the Chair’s absence, the Vice-Chair shall perform the Chair’s duties.
  3. The Vice-Chair shall be responsible for the planning and execution of all aspects of the AIB-SE Annual Conference.

 

Section 3.  Program Chair

  1. The Program Chair shall assist the Vice-Chair with all conference planning and executing responsibilities – focusing on the development of the AIB-SE Annual Conference Program.
  2. In the Chair’s and Vice-Chair’s absence, the Program Chair shall perform the Chair’s duties.

 

Section 4.  Treasurer

  1. The Treasurer shall be responsible for maintaining the accounts of the Chapter, collect funds, donations, registration fees and make payments for the necessary activities of the chapter such as annual luncheon, printing, and other necessary administrative expenses as determined by the Chair and Vice-Chair of the Chapter.
  2. The Treasurer shall also prepare all financial reports for the membership, and if necessary, for auditors.
  3. He/she is responsible for maintaining a bank account in the name of the Chapter (wherever he/she resides) and be in constant communication with the officers of the Chapter about financial conditions of the Chapter.

 

Section 5.  Membership Director

  1. The Membership Director will be responsible for organizing and executing all communications from the chapter at the direction of the Chapter Chair.

 

Section 6.  Immediate Past Chair

  1. The Immediate Past Chair shall assist the Chair with all responsibilities.
  2. The Immediate Past Chair shall serve as the liaison between the Fellows of the Academy of International Business Southeast USA and the Executive Board.

 

Section 7.  Non-Voting Members

  1. The IBRTP Executive Editor shall keep the board apprised of all journal activities.
  2. The Vice-Chair Administration(s) shall report to the Board upon request.
  3. All other ex-officio or non-voting members of the board shall report to the Board upon request.

 

ARTICLE V.  COMMITTEES

Section 1.  Standing Committees

The Chapter Executive Board shall have the following standing committees.

  1. Program Committee
  2. Nominating Committee
  3. Awards Committee(s) as designated by the board.
  4. Ethics Committee

 

Section 2.  Ex-Officio Membership

The Chapter Chair shall be an ex-officio member of all such standing committees.

 

Section 3.  Additional Committees

The Executive Board may create additional committees and shall determine their size, composition and term of office.

 

ARTICLE VI.  POLICIES

Section 1.  Fiscal Year

The AIB-SE fiscal year shall begin on January 1 and end on December 31.

 

Section 2.  Contracts

The Executive Board may authorize any officer or agent of the organization to enter into any contract or execute any instrument on its behalf. Such authorization may be general or confined to specific instances.

 

Section 3.  Conflicts of Interest

The Executive Board creates and, from time to time, reviews a policy to govern possible conflict of interest transactions involving officers of the AIB-SE.  The Executive Board shall at least once per year obtain written conflict of interest disclosure forms from all officers of the AIB-SE.

 

ARTICLE VII.  ROBERT’S RULES OF ORDER

Unless otherwise stated in the AIB-SE Constitution or Bylaws, the meetings of the Executive Board, the annual business meeting and the meetings of standing committees of the AIB shall be conducted according to Robert’s Rules of Order.

ARTICLE VIII.  AMENDMENT OF BYLAWS

The Executive Board shall be responsible for proposing amendments to the Bylaws, and approval of such changes shall be determined by a majority of the votes cast by the membership in response to a ballot communicated either electronically or by mail. Membership shall be judged to include the members in good standing 60 days prior to the date of the communication of the ballot.