Constitution and Bylaws

ACADEMY OF INTERNATIONAL BUSINESS

SOUTHEAST USA CHAPTER

BYLAWS

ARTICLE I – NAME AND OFFICE

The organization shall be designated as the Academy of International Business Southeast USA Chapter, or AIB US-SE. The organization is a chapter of the Academy of International Business.

The offices of the AIB US-SE shall be located at the address of the AIB US-SE Chapter Chair or at such other place as may be designated by the AIB US-SE Chapter Chair.

ARTICLE II – MISSION AND OBJECTIVES

The mission of the AIB US-SE is to foster education and to advance professional standards in the field of international business within the Southeastern United States.

The objectives of the AIB US-SE are:

  1. to facilitate the exchange of information and ideas among educators and between business and academic fields;
  2. to encourage and assist research activities which advance knowledge of international business operations and increase the available body of teaching materials;
  3. to cooperate whenever possible with government, business and academic organizations for the furtherance of these basic However, to avoid the compromise of the intellectual integrity of its members, the AIB US-SE shall not adopt a partisan position on any matter involving particularistic interests (either private or public);
  4. in general, to support the activities of the parent organization, the Academy of International Business; and in particular, to increase the membership of that

The AIB US-SE shall not solicit or accept the moral, financial, technical or informational support of other organizations and individuals unless the latter’s objectives are completely non-partisan with respect to the issues and projects involved in the joint or sponsored activity.

ARTICLE III – MEMBERSHIP

Membership in the AIB US-SE chapter is limited to members of the Academy of International Business (AIB).  Applications for membership shall be submitted to the AIB Secretariat for processing.

AIB members who reside and/or work within the Southeastern United States (Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, North Carolina, Oklahoma, Puerto Rico, South Carolina, Tennessee, Texas, and the Virgin Islands) are members of the AIB US-SE.

Also, all members of the AIB who reside outside the aforementioned region, but who have applied through AIB to become affiliated with the Southeast USA Chapter, shall be members of the AIB US-SE.

Members of the AIB US-SE are subject to the Bylaws of the parent organization (AIB). All chapter membership dues are collected by AIB. There shall be no separate levy of membership dues by the chapter itself.

All elected officers of the AIB US-SE must be AIB members and be affiliated with the AIB US-SE, based on AIB’s membership records, throughout their term.

ARTICLE IV – MEETINGS

 An annual meeting of the AIB US-SE shall be held at such time and place as determined by the Chapter Executive Board.

Section 1. Business Meetings

The place of each business meeting shall be announced at least 30 days prior to the meeting date.

Section 2. Special Meetings

Special meetings in addition to the annual business meeting provided for in the bylaws may be called by the Chapter Executive Board. Notice of the time, place, and agenda of such special meetings shall be given to the members at least 30 days prior to the meeting date.

ARTICLE V – GOVERNMENT

The government of the AIB US-SE will be vested in an executive board comprised of at least six elected officers. The manner of the election or appointment of the officers and their duties are specified below.

Section 1. General Powers

The AIB US-SE, its business and its affairs are governed by an Executive Board.

Section 2. Number of Board Members

The Executive Board shall consist of six voting members and those ex-officio, non-voting members designated by the Board.

There are six voting members of the Executive Board

  1. Immediate Past Chair
  2. Chapter Chair
  3. Conference Chair / Chapter Vice-Chair
  4. Academic Program Chair
  5. Membership Director
  6. Treasurer

The ex-officio, non-voting members include:

  1. IBRTP Executive Editor
  2. Vice-ChairAdministration(s)

Section 3. Terms

  1. A new term of office for the Executive Board shall start on December 1 every year.
  2. An Academic Program Chair shall be elected each year and progress automatically in year two (2) to Conference Chair /Vice-Chair, in year three (3) to Chapter Chair and in year (4) to Immediate Past
  3. A Membership Director shall be elected every
  4. A Treasurer shall be elected every
  5. Vice-Chair of Administration(s) shall be designated by the Executive

Section 4. Nomination

  1. The Nominating Committee shall be comprised of the Immediate Past Chair, the Chapter Chair, and the Conference Chair and be chaired by the Immediate Past Chair.
  2. The Nominating Committee shall solicit nominations for any open position from
  3. The ballot shall have at least one (1) name for the position of Academic Program Chair and at least one (1) name for any other open position based on the professional and scholarly standings of the
  4. The ballot will allow for write-in votes for all open

Section 5. Voting

  1. The membership at large shall elect officers by a majority of the votes cast in response to ballots communicated electronically. Ballots shall be communicated approximately three (3) months prior to the start of the Board’s next full The deadline for the return receipt of the ballots shall be 14 days after the date of their communication to members.
  2. Candidates receiving the largest number of votes out of the votes cast for a particular office shall be deemed In the event of a tie, the Executive Board shall decide the winner.

Section 6. Resignation

Any Board member may resign at any time by giving written notice to the Chapter Chair. Such resignation shall take effect at the time specified therein or, if no time is specified, at the time of acceptance as determined by the Chapter Chair or the Executive Board.

Section 7. Removal

A two-thirds vote of the number of the Board members established by these Bylaws shall be required to remove a Board member from office prior to the expiration of the term for which that member has been elected. In addition, five (5) percent of the membership or 50 members, whichever is greater, may petition the Executive Board to remove any member of the Board. The petition shall be voted upon by the Board.

Section 8. Vacancies

Any vacancy occurring on the Executive Board caused by death, resignation or otherwise may be filled for the remainder of the unfinished term at the next meeting of the Executive Board  through a vote of a majority of the remaining members of the Board. The Chapter Chair or Acting Chapter Chair shall have two votes in case of a tied ballot.

Section 9. Meetings

  1. Regular meetings of the Executive Board shall be held at least two (2) times a year, at a setting and date/time as may be determined by the Executive
  2. Special meetings of the Executive Board may be called by the Chapter Chair or by a simple majority of Executive Board members then in

Section 10. Quorum

A majority of the voting members of the Board shall constitute a quorum at official Board meetings.

Section 11. Action Taken without Formal Meeting

The Executive Board may take any action in the absence of a meeting which it could take at such a meeting by obtaining the written approval of the Board members as per Section 10. Any action so approved has the same effect as if taken at a meeting of the Executive Board.

ARTICLE VI DUTIES OF CHAPTER OFFICERS

Section 1. Chapter Chair

  1. The Chair shall preside at all meetings of the AIB US-SE.
  2. The Chair shall appoint and instruct all
  3. The Chair shall be responsible for administrative direction of the Chapter, supervising the functions of the other
  4. The Chair must submit an annual chapter budget for the following calendar year to the Academy of International Business Secretariat, for the Academy of International Business Executive Board review and approval,nolaterthanthreeweekspriortotheAcademyofInternationalBusiness Annual
  5. The Chair must submit a written annual report of the chapter’s activities and summary of financial status to the Academy of International Business Secretariat no later than three weeks prior to the AIB Annual
  6. The Chair, as the AIB US-SE representative, shall be invited to attend the annual meeting of the Chapter Chairs of the Academy of International If the Chair is unable to attend, the Chair, in coordination with the AIB Secretariat, shall determine a chapter representative to attend the meeting on behalf of the chapter.

Section 2. Conference Chair / Vice-Chair

  1. The Conference Chair shall assist the Chair with all
  2. In the Chair’s absence, the Conference Chair shall perform the Chair’s
  3. The Conference Chair shall be responsible for the planning and execution of all aspects of the AIB US-SE Annual

Section 3. Academic Program Chair

  1. The Academic Program Chair shall assist the Vice-Chair with all conference planning and executing responsibilities – focusing on the development of the AIB US-SE Annual Conference
  2. In the Chair’s and Vice-Chair’s absence, the Program Chair shall perform the Chair’s duties.

Section 4. Treasurer

  1. The Treasurer shall be responsible for maintaining the accounts of the Chapter, collect funds, donations, registration fees and make payments for the necessary activities of the chapter such as annual luncheon, printing, and other necessary administrative expenses as determined by the Chair and Vice-Chair of the
  2. The Treasurer shall also prepare all financial reports for the membership, and if necessary, for
  3. He/she is responsible for maintaining a bank account in the name of the Chapter (wherever he/she resides) and be in constant communication with the officers of the Chapter about financial conditions of the

Section 5. Membership Director

  1. The Membership Director will be responsible for organizing and executing all communications from the chapter at the direction of the Chapter Chair.

Section 6. Immediate Past Chair

  1. The Immediate Past Chair shall assist the Chair with all
  2. The Immediate Past Chair shall serve as the liaison between the Fellows of the Academy of International Business Southeast USA and the Executive
  3. The Immediate Past Chair shall be responsible for leading the election process for next year’s board.

Section 7. Ex-Officio, Non-Voting Members

  1. The IBRTP Executive Editor shall keep the board apprised of all journal
  2. The Vice-Chair Administration(s) shall report to the Board upon

ARTICLE VII COMMITTEES

Section 1. Standing Committees

The Chapter Executive Board shall have the following standing committees.

  1. Conference Organizing Committee
  2. Nominating Committee

Section 2. Ex-Officio Membership

The Chapter Chair shall be an ex-officio member of all such standing committees.

Section 3. Additional Committees

The Executive Board may create additional committees and shall determine their size, composition and term of office.

ARTICLE VIII POLICIES

Section 1. Fiscal Year

The AIB US-SE fiscal year shall begin on January 1 and end on December 31.

Section 2. Contracts

The Executive Board may authorize any officer or agent of the organization to enter into any contract or execute any instrument on its behalf. Such authorization may be general or confined to specific instances.

Section 3. Conflicts of Interest

The Executive Board creates and, from time to time, reviews a policy to govern possible conflict of interest transactions involving officers of the AIB US-SE. The Executive Board shall at least once per year obtain written conflict of interest disclosure forms from all officers of the AIB US-SE.

ARTICLE IX – FELLOWS

The AIB US-SE recognizes the establishment of a separate but internal and integral organization known as the “Fellows of the Academy of International Business Southeast USA”. The purpose of the Fellows is to recognize outstanding contributions to the AIB Southeast USA Chapter or to the international business community and to provide a forum for discussion among its members. The Fellows shall draft their own constitution and bylaws and elect their own officers as well as additional members in accordance with those documents.

ARTICLE X – TRADEMARKS, COPYRIGHTS AND LOGOS

The registered or unregistered names, publications, titles, trade and service marks, logos, designs and other identifications of the AIB US-SE shall be owned by the AIB US-SE and shall inure only to the AIB US-SE’s benefit. Their use by any other organization is prohibited, unless specifically authorized in writing by the Executive Board of the AIB US-SE.

Any AIB US-SE member knowingly using the AIB US-SE name, logos or marks for a prohibited purpose shall be expelled from the organization and may be reinstated only after two (2) years, upon favorable response by the Executive Board of the AIB US-SE to a written petition from the individual expelled.

ARTICLE XI – ROBERT’S RULES OF ORDER

Unless otherwise stated in the AIB US-SE Bylaws, the meetings of the Executive Board, the annual business meeting, and the meetings of standing committees of the AIB US-SE shall be conducted according to Robert’s Rules of Order.

ARTICLE XII – AMENDMENT OF THE BYLAWS

The Executive Board shall be responsible for proposing amendments to the Bylaws. The approval of such changes shall be determined by a majority of the votes cast by the membership in response to a ballot communicated either electronically or by mail. Membership shall be judged to include the members in good standing 60 days prior to the date of the communication of the ballot.